My right to be forgotten or restrict use of information
You can ask for your personal data to be erased or its use restricted. The right does not apply to all your personal information and there might be occasions when your request is not fulfilled. The right to erasure is sometimes known as the ‘right to be forgotten’.
Restricting your data means asking for it not to be used for specific purposes. It is closed linked to your rights under the Data Protection Act to challenge the accuracy of your data and to object to its use.
The right only applied to data held at the time the request is received, it does not apply to data that may be created in the future.
More information on ‘right to be forgotten’ can be found on the Information Commissioner’s Officer website here: Your right to get your data deleted
You can request to be forgotten or restrict the use of your personal information by completing our online form under ‘request it, data request’
In order to exercise your right to restriction, you should make say what data you want restricted and why.
You must also provide proof of identification. This may be in the form of:
- A copy of your birth certificate or
- A copy of your passport or
- A copy of your driving licence or
- Verification by a Council Officer who has been working with you or
- If you cannot provide any of the above, a copy of two different utility bills and/ or bank statements from within the past three months.
- Proof of change of name (if applicable).
Alternatively, you can write to us at:
Data Request
Audit and Governance Team,
Tewkesbury Borough Council,
Public Services Centre,
Gloucester Road,
Tewkesbury
GL20 5TT
Or email: subject.request@tewkesbury.gov.uk
Once we have received your request, we will check your request and identification.
By law we have one calendar month to respond to your request. There might be instances where we may need to extend the response time, where this happens, we will be in contact with you.
If we do not hold the information you have requested, we will inform you as soon as possible.
If, after receiving the response to your request you are not happy. In the first instance, an informal resolution should be sought in an attempt to clarify outstanding points or resolve any misunderstanding.
However, you do have the right to complain to us where we will carry out an internal review. If you think personal information is missing from the response, please clearly list what other information you think we hold and any other information relating to this information e.g. dates, service area the information relates to. This will help us when we come to review our records.
The internal review will be carried out by a senior officer within one calendar month.
Please send your request for a review to subject.request@tewkesbury.gov.uk or alternatively in writing to;
Subject Access Request
Audit and Governance Team,
Tewkesbury Borough Council,
Public Services Centre,
Gloucester Road,
Tewkesbury
GL20 5TT
Or call our Corporate Services Officer on 01684 272070.
If you have already complained to us and you are still not happy with the handling of your response, then you can make a complaint to the Information Commissioners Office (ICO). You will need to raise this complaint with the ICO within three months of your last meaningful contact with us.
To make a complaint to the ICO you can do this by completing their online form which can be found here: https://ico.org.uk/make-a-complaint/data-protection-complaints/data-protection-complaints/.
Alternatively, you can contact their helpline on 0303 123 1113. There normal opening hours are Monday to Friday between 9am and 5pm (excluding bank holidays).
To respond to your request, we might need to share your request, including your contact details, with one of our partner organisations. Please read our privacy statement for more information.
