Minor variation applications
If a club wants to make small alterations to their club premises certificate that will not impact adversely on the licensing objectives, they can apply for a “minor variation” of their certificate.
When we receive an application for a minor variation, we must consider whether the changes being proposed could impact adversely on the licensing objectives.
When considering an application, we have to consult with other relevant authorities if there is any doubt about the impact the proposed changes will have on the licensing objectives and we think we need specialist advice. We will then take the views of these authorities into account in reaching our decision.
More information on variations to club premises certificate can be found on the Home Office website.
Clubs are strongly advised to email application forms and all supporting documents to firstname.lastname@example.org. Please ensure that you make the payment for the application here: Payments – Tewkesbury Borough Council Please quote the payment reference number on your email with your application. If you are unable to email everything then please post to: Licensing Department, Tewkesbury Borough Council, Public Services Centre, Gloucester Road, Tewkesbury, Gloucestershire, GL20 5TT or by email at email@example.com.
- Minor variation of a premises licence, public notice form (doc, 93 KB)
- Minor variation application form for club premises (doc, 46 KB)
- Minor variations guidance notes (doc, 42 KB)
Clubs are then required to advertise their application by displaying a public notice at the relevant premises for a period of 10 working days starting on the working day after the minor variation application was given to us. The public notice must be on white paper of at least A4 size.
Apply for a minor variation of Club Premises Certificate
- Complete the minor variation of premises licence application form
- keep a copy of the completed form for your own records
- return the application by email to firstname.lastname@example.org or by post to Licensing Department, Tewkesbury Borough Council, Public Services Centre, Gloucester Road, Tewkesbury, Gloucestershire, GL20 5TT
Advertising your application
You must advertise your application with a site notice. This notice must be displayed prominently at or on the premises to which the application relates detailing the application. The poster must be displayed where it can be conveniently read by the public. The poster must be displayed for a period of 10 working days from the day after the date on which the application is submitted. It must be equal or larger than A4, printed legibly in black ink or typed in black in a font of a size equal to or larger than 16 on white paper.
What happens next
We will check that:
- the application is correctly completed
- the application meets the criteria to be a minor variation
- if has been advertised correctly
You can only apply for a minor variation if what you want to do will have no adverse impact on the promotion of any of the four licensing objectives:
- the prevention of crime and disorder: for example drug-related problems, disorder, drunkenness and anti-social behaviour
- public safety: the physical safety of people using the venue
- the prevention of public nuisance: for example noise from music, litter and light pollution
- the protection of children from harm: for example ensuing alcohol is not sold to children
If the licensing authority believe that the application could have an adverse impact on the licensing objectives they must reject the application.
There are limitations to the type of application that can be considered as a minor variation. If you want to make any of the following changes to your premises licence, you must make an application to vary the licence:
- varying substantially the premises to which the licence relates
- adding the sale of alcohol to a premises licence
- increasing the amount of time during a day that alcohol may be sold
- adding licensable activities
- varying the hours during which a licensable activity is permitted, and
- amending, adding or removing relevant conditions within a licence.
If there is a problem
If there is a problem with the application, we may contact you for further information or return the application (or part of it) for your attention. Until these problems are solved your application is not valid and the consultation period will not start.
Notifying responsible authorities
We will consult with the responsible authorities if we believe that one or more of the licensing objectives may be affected by the proposed changes.
How long does it take to determine on an application
There is a statutory 10 working day consultation period during which representations can be made from responsible authorities and other persons.
We must determine the application within an additional 5 working days. There is no provision for a hearing by the Licensing Committee. Where we receive relevant representations, and where we feel that the application could have an adverse impact on the licensing objectives we must reject the application. If we believe there is no adverse impact on the licensing objectives we must grant the application. We cannot impose conditions however we can add any conditions volunteered by the applicant.
If your application is rejected or refused
If the minor variation application is not accepted because it does not meet the minor variation criteria or it has been considered or is rejected because it may have an impact on the licensing objectives you may submit a variation application.